AI is already showing up across construction and design—often through free tools employees try on their own. That can drive quick wins, but it can also expose bids, client details, plan sets, and photos to systems you don’t control. This session keeps it simple: we’ll walk through practical, real-life examples of AI that save hours (estimating, RFIs, submittals, punch, safety) and show easy guardrails that protect your business. Attendees leave with a short list of “do this, not that,” sample policy language, and a rollout plan that boosts productivity without risking IP or client trust.

COURSE OUTLINE

1.      What’s Working Now

·       Real examples: quicker takeoffs, draft RFIs/submittals, schedule look-ahead, safety observations

·       Where teams see time savings and cost benefits

2.      Where Things Go Wrong 

·       Common leaks: pasting bid numbers into free chatbots, sharing plan details, using personal accounts

·       Hidden risk: photos, client names, and specs living in tools you don’t own

3.      Simple Guardrails That Stick 

·       Plain-language “do/don’t” rules for staff

·       Approved tools list and safe prompts

·       Easy settings to turn on: single sign-on, “don’t train on my data,” basic logging

4.      Quick Wins by Role 

·       Field: safety notes, toolbox talks, punch descriptions, daily reports

·       Office: bid writing, submittal cover letters, meeting minutes, change-order narratives

·       Design: concept options, code summaries, client-friendly narratives

5.      Rollout Plan 

·       30/60/90-day steps: pilot, train, standardize

·       Communication kit: one-pagers, lunch-and-learns, champions

6.      Q&A + Takeaway Toolkit 

·       Handouts: simple policy, approved tool checklist, safe prompt starters

LEARNING OBJECTIVES

·       See practical AI use cases that save time on real project tasks.

·       Spot the most common ways proprietary info leaks into free AI tools.

·       Apply simple, non-technical guardrails your team will actually follow.

·       Build a 90-day rollout plan that balances productivity and protection.